By the time you send out a recall for your messages they have already arrived in the recipients’ mailboxes and they have probably already been read. Take the time to really determine if a message is necessary or not before sending it in the first place. This will make it easier for your recipient to contact you if they need to speak to you in person. Include a signature that has your phone number or if you are sending internal email, your extension.Forwarding these chain letters not only creates work for the people on the other end, who have to spend more time going through their messages to separate the good messages from spam, but it also generates unnecessary network traffic. Spamming may be as simple as forwarding chain letters. Spam is the practice of sending unsolicited email messages in bulk or overloading someone’s mailbox or server with messages. Before sending a message, read it over, double check the recipient(s) and make sure it would not become an embarrassment if it were forwarded to others not on your recipient list. Your messages can be forwarded to many people without your knowledge. Remember that email is not necessarily private.This is perceived as SHOUTING and may cause hard feelings. Avoid using all capital letters in a message.A good rule to follow is to ask yourself “would I say this to the person’s face?” If you wouldn’t feel comfortable saying it to their face then it’s probably not appropriate for email either. Once a “flame war” starts, it tends to escalate quickly, often leading to hurt feelings and tension among those involved. Avoid “flaming” (inflammatory or antagonistic criticism) or sending insulting, abusive, or threatening remarks.This can be indicated in the subject line. The easiest way to do this is by marking emails that do not require a reply or other action as FYI emails. Let your recipient know right away if any action is required of them.This will allow the recipient to quickly scan their mailbox to see if the message is something they need to act on or “junk” email. Include a concise subject line with all of your emails.They will appreciate not having to wait for the long messages to download. Many people use portable devices such as cell phones to quickly check their email while they are away from a computer. Remember that not everyone accesses email from a computer these days. Always identify yourself and keep your messages brief and to the point.The following is a list of standards for Netiquette: Students and teachers can avoid embarrassing situations by adhering to some simple guidelines for electronic communication. Proper Internet etiquette is often referred to as Netiquette.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |